Our Policies
Congratulations on your celebration and thank you for considering the Villa for your event.
The Villa is a turn of the century structure that sits on the historic register of contributing places. The house proper is comprised of a great room where your guests can gather in front of the fire. There are several smaller rooms and an old garden shed that has been converted into a bar. There’s a boudoir for the ladies, a vaulted chapel, and of course, our professional kitchens. All are decorated with antique objects d’art and furnishings. The huge courtyard, situated in the center of the property is made of old stone and adorned with ancient statuary and fountains. The Villa is shaded from the day light by mature fruit trees and illuminated by gas lanterns in the night. There are truly too many details to describe the magical quality of the venue. For a quick peak, check out our website: www.thevillasjc.com, or call us to schedule a visit @ (949) 291-3102. Cheers!
VENUE RENTAL FEES*
November – March
Villa Closed (December 15th – January 15th)
Friday & Sunday - $ 6,000
Saturday - $ 6,500
April - October
Friday & Sunday - $ 7,000
Saturday - $ 7,500
* These prices include the exclusive rental of THE VILLA OF SAN JUAN CAPISTRANO, Royal Dalton Round White Bone China Plates, Silverware, Glassware, All Service Small Wares, and 1 – 6 ft. Banquet Table. These prices do not include Valet service and is required in order to have an event at the Villa of San Juan.
VALET PARKING
Private valet service is mandatory without exception. All guests are required to drop off their vehicle at the valet station, utilize crosswalks to The Villa if Crossing Camino Capistrano, and retrieve their vehicle at the valet station after the event. (In some instances, off-site parking with shuttles may be Necessary) No on-site parking is available. Guests shall not park on adjoining streets or in surrounding private parking lots. The client shall be responsible for communicating these directions and instructions for parking to all guests with event invitations or by any other effective means.
Valet Rates
80 to 120 people with 4 valets = $ 432 (6 hours) $ 576 (8 Hours)
121 to 165 people with 5 valets = $ 540 (6 hours) $ 720 (8 hours)
DEPOSIT SCHEDULE FOR VENUE RENTAL & VALET FEE
To confirm your event and reserve the date, a non-refundable deposit of $ 2,500 of the Venue Rental Fee (VRF) is due upon signing of the Venue Rental Agreement (VRA) contract. The final balance of the Venue Rental Fee and the Valet Fee is due 30 days prior to the event. Due to the demand for the use of the site and the limited availability of dates, once terms of the Venue Rental Agreement are agreed upon and the deposit is made, any cancellations prior to the date of the event shall result in the forfeiture of any and all deposits and venue rental fees paid to date. All deposits and payments are non-refundable and non-transferable. Inclement weather is not an acceptable reason for event cancellation. The event may not be moved indoors. Courtyard tenting options are available from our approved rental company, Signature Party Rentals, with permits from the Orange County Fire Department. These tents rental fees are not included in the venue rental fee. The CLIENT is responsible for paying the rental fees for tenting by cashier’s check at least two (2) days prior to the event. All tenting decisions and arrangements must be finalized by 2PM at least two (2) days prior to the event.
RENTAL HOLDS
A “HOLD” does not constitute a confirmation. Until the VRA contract is signed and the initial VRF deposit is received, THE VILLA is considered available and may book another event.
CATERING
The Villa’s catering is supplied by Iva Lee’s in San Clemente. The catering liquor license and health department license are held by Iva Lee’s, Inc., in San Clemente. All tastings, food and alcohol will be scheduled with the food and beverage Department at Iva Lee’s Restaurant. Iva Lee’s is located at 555 North El Camino Real, Suite E, San Clemente, CA 92672. No outside caterers are allowed. Bakery goods, such as birthday, wedding, anniversary cakes from outside resources are allowed. The Iva Lee’s catering chefs will cut and serve any bakery product for no additional fee. Payments for catering and rentals will be payable to Iva Lee’s.
LEFTOVERS
Due to Health Department laws no extra food can be taken off property due to food safety concerns. The Client may take any baked goods that they provided at their own risk.
DEPOSIT SCHEDULES FOR CATERING
Two weeks post tasting, a signed catering contract and a $ 2,000 deposit towards your estimated catering bill (Food, Beverage, Labor & Rentals) will be due. Checks need to be mailed to Iva Lee’s at 555 N El Camino Real, Suite E, San Clemente, CA 92672. Eighteen days prior to the wedding date, the final head counts will be due. We will need them broken down as follows:
Adults (21 plus) =
Teenager’s/Minors (11 – 20) =
Children Ages 2 – 10 years =
Babies 0 – 23 months (High Chair?)
Counts for Outside Vendor Meals (For Example - Wedding Coordinators, DJ’s, Band Members, Photographers, Photo Booth Attendants, Etc.) =
Your final catering order will be returned for your final approval. Fourteen dates prior to the event, the remaining balance will be due. The final balance due will be based on your final count and any changes that you have made on food, labor, bar, rentals and/or arrangements.
Once you sign the catering contract, your catering deposit (not venue deposit) will be refundable less a $ 300 non-refundable tasting/administrative fee up to 2 weeks prior to the event date should you need to cancel for any reason. Iva Lee’s must receive a letter in writing requesting the cancellation. Once your final payment is receive, your catering deposit and final payment will not be refundable should you need to cancel for any reason.
BAR SERVICE
The final bar arrangements must be made at least 10 days prior to the event in order to allow adequate time to submit a Type-218 Catering or Event Authorization Permit to the State of California Alcoholic Beverage Control. No alcoholic beverages may be brought onto the premises except for alcohol delivered in by Iva Lee’s, Inc. who holds a valid liquor license in the State of California. If management is witness to outside alcohol entering the premise, all alcohol service will be stopped for the remainder of the evening. There will not be a refund or reimbursement to the client if they do not adhere to these rules. We have a “No-Shot & No Martini” Policy due to liquor liability issues. The staff reserves the right to cut off alcohol service to any guests that appear to be at the point of being dangerous to their own welfare or the welfare of others. The staff reserves the right to refuse service to anyone who appears intoxicated. All guests must have proof of age documentation on premises and will not be served if they do not supply documentation when requested by staff. The bar may be shut down at the discretion of Iva Lee’s and/or The Villa’s management for any safety and/or legal reasons.
SET UP, CLEAN-UP AND GENERAL RULES
Venue Rental Clients are allowed to arrive at the facility, not earlier than 12 pm for Set up on the day of the event. Arrangements must be made with the Venue Coordinator to ensure the facility is available and accessible at that time. No personal or sub-contracted items or equipment may be delivered earlier than 12 pm on the date of the event. All items not the property of THE VILLA must be removed from the property on the date of the event by 11PM.
All formal event festivities must end by 10PM. One hour has been allocated for striking the venue. At the close of festivities, THE VILLA staff will begin cleaning the space. All guests and outside vendors must vacate premises by 11PM. Personal items may only be left on the premises if special arrangements have been made with THE VILLA’s management prior to the event. Any special set-up arrangements are subject to review and approval by The Villa prior to the event.
Nothing may be taped, stapled, nailed or attached in any way, to any part of The Villa, including, but not limited to walls, ceilings, floors, furniture, grounds and landscaping. Only free-standing equipment and/or decorations may be used.
In compliance with SJC city ordinances, smoking is not permitted on the premises.
MUSIC AND ENTERTAINMENT
All volume levels for all entertainment is subject to management control in accordance with conditions imposed by the City of San Juan Capistrano. No music or sound will be allowed after 10PM. The Villa reserves the right to have any uncooperative entertainment terminated and removed from the premises.
CAPACITY & LEGAL REQUIRMENTS
The maximum number of guests allowed for an event at the Villa of San Juan Capistrano is 150 guests in accordance with conditions imposed by the City of San Juan Capistrano. By entering into this contract, the client acknowledges understanding of and commitment to abide by this maximum for their event.
If you enter into this contract, you also must comply with all City of San Juan Capistrano codes and laws. All renters are required to comply with all ordinances and regulations of the County of Orange, County of Orange Health Department, State of California Alcoholic Beverage Control, Orange County Fire Department & Orange County Sheriff, as well as all state and federal regulations and laws.
Sparklers are fireworks and are not permitted in the City of San Juan Capistrano or the Villa of San Juan Capistrano.
All candles must be contained in a glass votive or hurricane.
DANGEROUS OR OFFENSIVE BEHAVIOR
The Villa of San Juan and its management team reserve the right to refuse entry, or cause to be removed from the Villa of San Juan, any individual(s) whose behavior can be judged to put in peril the well-being of such same individual(s), the historic property, its contents, its staff or guests. Any and all illegal acts carried out on premises shall be reported immediately to Orange County Sheriff’s Department, and shall be the responsibility of those individuals involved and the renter of the site. In such cases, the damage deposit may be applied to any legal fees or penalties incurred by the Villa of San Juan Capistrano, or to defray any costs incurred by illegal acts.
SECURITY DEPOSIT
The Client shall provide THE VILLA a Security Deposit for $ 1,000 in the form of a check or a valid credit card two weeks prior to event date. These funds will be used to off-set any charges deemed necessary by The Villa of San Juan Capistrano, such as, but not limited to breakage, damages, repairs, etc. caused by client, client’s guests or client’s vendors. Should damage occur to the premises, furniture or other contents THE Villa will cash the check or charge the credit card and forward a detailed accounting to the CLIENT of any charges levied as a result of the damage. If the premises are left in good condition the check and/or credit card slip will be returned within fourteen business days.
WEDDING REHEARSALS
A facility rental for a wedding ceremony shall allow for up to an hour and a half wedding rehearsal. Scheduling of such rehearsals shall be at the sole discretion of the Villa of San Juan’s management in order to accommodate other scheduled events.
FINE PRINT
Oral contracts will be deemed void. All contract terms must in writing and be included within this contract. Any requests for deviations from this contract must be made in writing and approved by The Villa Management. No party shall be liable for any failure to perform its obligations in connection with any action described in this Agreement, if such failure results from any act of God, riot, war, civil unrest, act of terrorism, flood, earthquake, unforeseen decision made by the City of San Juan Capistrano, or other cause beyond such party's reasonable control (including any mechanical, electronic, or communications failure, but excluding failure caused by a party's financial condition or negligence). The Villa reserves the right to refuse service to any individual. The Villa is not responsible for any lost, damaged, or stolen property. All contracted items must be included within this document, without exceptions.